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Call Now: 771-251-4830Washington Party Bus Prices
| Type of Bus | Cost Per Hour Weekdays | Cost Per Hour Weekends | Cost Per Day |
|---|---|---|---|
| 10 Passenger Sprinter Party Bus | $185–$300+ | $225–$350+ | $1,480–$2,800 |
| 12 Passenger Sprinter Limo | $185–$300+ | $225–$350+ | $1,480–$2,800 |
| 14 Passenger Sprinter Limousine | $185–$300+ | $235–$355+ | $1,480–$2,840 |
| 15 Passenger Sprinter Party Bus | $185–$300+ | $235–$355+ | $1,480–$2,840 |
| 16 Passenger Party Bus | $190–$310+ | $235–$355+ | $1,520–$2,840 |
| 18 Passenger Limo Bus | $240–$300+ | $260–$355+ | $1,920–$2,840 |
| 20 Passenger Party Bus | $235–$310+ | $300–$355+ | $1,880–$2,840 |
| 24 Passenger Limousine Bus | $250–$320+ | $285–$355+ | $2,000–$2,840 |
| 25 Passenger Party Bus | $250–$320+ | $285–$355+ | $2,000–$2,840 |
| 28 Passenger Limousine Bus | $260–$330+ | $285–$360+ | $2,080–$2,880 |
| 30 Passenger Party Bus | $280–$360+ | $300–$400+ | $2,240–$3,200 |
| 35 Passenger Limo Bus | $280–$360+ | $300–$420+ | $2,240–$3,360 |
| 40 Passenger Party Bus | $300–$400+ | $325–$450+ | $2,400–$3,600 |
| 45 Passenger Party Bus | $300–$400+ | $325–$450+ | $2,400–$3,600 |
| 50 Passenger Party Bus | $300–$420+ | $325–$475+ | $2,400–$3,800 |
| 15-35 Passenger Minibus | $120 – $250+ | $150 – $300+ | $1,200 – $2,200 |
| 40-56 Passenger Charter Bus | $150 – $350+ | $170 – $375+ | $1,300 – $2,700 |
How Much Does a Party Bus Rental Cost in Washington?
The cost of renting a party bus in Washington typically ranges from $150 to $450+ per hour on weekdays and $150 to $500+ per hour on weekends, with full-day rentals averaging between $1,000 and $2,800 or more. These prices vary based on factors like the size of the bus, the time of year, and the specific details of your trip. For example, a 15-passenger sprinter limo might cost around $150–$350 per hour, while a larger 40-passenger party bus could be $250–$500+ per hour. To get an accurate quote tailored to your exact trip details, use our online quote tool or call our team directly. We offer transparent pricing with no extra fees, so you always know exactly what to expect.
What Factors Influence Party Bus Rental Pricing?
Understanding what influences the cost of a party bus rental can help you plan your trip more effectively and avoid unexpected expenses. Several key factors play a role in determining the final price, including the distance and duration of your trip, the time of year, the day of the week, your pickup and drop-off locations, the type and size of the bus, additional expenses like tolls and parking, and how far in advance you book. Each of these elements can impact the overall cost in different ways, making it important to consider all aspects of your event when requesting a quote. At Washington Party Bus Company, we provide transparent pricing and detailed quotes to ensure you understand exactly what you’re paying for.
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Call Now: 771-251-4830Distance and Duration: the Foundation of Your Quote
The distance and duration of your trip are the most significant factors in determining the cost of your party bus rental in Washington. For shorter trips within city limits-such as shuttling guests between downtown Seattle and Capitol Hill or SoDo-you’ll typically be charged an hourly rate. Most companies require a four-hour minimum, which is perfect for local events like a concert pregame, brewery crawl, or wedding shuttle.
For longer trips, especially those that take you outside of Seattle (like a day trip to Leavenworth or a wine tour in Woodinville), you’ll often be charged a flat rate per day or per mile. This pricing structure ensures that your group has transportation for the entire duration of your excursion, including wait times and return travel. When requesting a quote, it’s crucial to provide exact pickup and drop-off locations, as well as a detailed itinerary, so we can calculate the most accurate price based on mileage and time on the road.
Time of Year: Peak Season Vs. Off-season
The time of year you plan to travel significantly affects the cost of your party bus rental due to supply and demand. In Washington, peak season typically aligns with major events and holidays, including the busy summer wedding season (June through September), prom season (April and May), and large events like Seafair, Bumbershoot, and sporting events at Lumen Field or T-Mobile Park. During these times, demand for party buses skyrockets, and prices increase accordingly. If you’re planning an event during peak season, it’s crucial to book several months in advance to lock in the best rates and ensure vehicle availability.
Conversely, renting a party bus during the off-season-typically the winter months from January to March, excluding New Year’s Eve-can result in significant savings. Companies often lower prices during slower periods to attract business, making it an ideal time for budget-conscious travelers to plan trips or events.
Day of the Week: Weekday Savings Vs. Weekend Premiums
The day of the week you book your party bus rental in Washington plays a significant role in determining the final price. Most events and celebrations naturally fall on Fridays, Saturdays, and Sundays, creating a high demand for party buses on weekends. As a result, you can expect to pay a premium rate-often 10-20% higher than weekday prices-for a Saturday night rental, especially during peak season.
If your schedule allows for flexibility, consider booking your event on a weekday (Monday through Thursday). Demand is lower during these days, and many companies offer discounted rates to fill their calendars. This strategy is particularly effective for corporate events, brewery or winery tours, or local excursions that don’t require a weekend slot. Even shifting a bachelor or bachelorette party to a Thursday night can lead to substantial savings on your overall rental cost.
Starting and Ending Locations: Local Trips Vs. Long-distance Travel
Your pickup and drop-off locations are critical factors in determining the cost of your party bus rental, especially in a state as geographically diverse as Washington. If your trip stays within a major metropolitan area like Seattle, Spokane, or Tacoma, you’ll likely pay standard local rates. However, if your itinerary includes travel between cities-such as from Seattle to Spokane (a 4.5-hour drive) or from Portland to the Oregon Coast-the price will increase significantly to account for the additional mileage and travel time.
Additionally, if your pickup location is in a rural area or far from the company’s base of operations, you may incur a “deadhead” fee. This fee covers the cost of the bus traveling to your location without passengers. For example, if you’re starting a trip in Forks or Omak, the bus may need to travel several hours from the nearest depot, and you’ll be charged for that time and fuel. To avoid extra charges, always include exact addresses for all stops when requesting a quote.
Bus Type and Size: Finding the Right Fit
The type and size of the party bus you choose directly impact the rental cost. Larger buses with higher seating capacities cost more to rent than smaller models due to increased fuel consumption, maintenance costs, and higher initial purchase prices. For example, a 15-passenger sprinter limo is significantly less expensive than a 40-passenger party bus.
Additionally, the level of luxury and included amenities affect pricing. Premium features such as wraparound leather seating, fiber optic or LED lighting, upgraded sound systems with Bluetooth/AUX inputs, flat-screen TVs, and built-in bar areas with coolers increase the cost compared to a standard shuttle bus. When requesting a quote, specify the exact amenities you need-for instance, if you require a restroom on board for a long trip or a bus with a dance pole for a bachelor/bachelorette party-so we can match you with the most suitable and cost-effective vehicle for your group size and budget.
Tolls and Parking: Additional Expenses
Tolls and parking fees are additional expenses that are typically not included in your initial party bus rental quote. In Washington, tolls may apply when crossing certain bridges or highways, such as the SR 520 Bridge (also known as the Evergreen Point Floating Bridge) and the Tacoma Narrows Bridge. For example, as of 2024, a daytime toll for a bus on the SR 520 Bridge can range from $3.35 to $5.25, while the Tacoma Narrows Bridge toll is approximately $6.00. These costs can add up quickly on longer trips and are the responsibility of the customer to pay separately from the base rental fee.
Parking fees, especially in urban areas like downtown Seattle or Bellevue, can be substantial. Many event venues require buses to park in designated areas or purchase special permits. For instance, a parking pass near Climate Pledge Arena or T-Mobile Park can cost between $40 and $60 per vehicle. To avoid unexpected charges, it’s essential to coordinate with your destination venues in advance to secure appropriate parking arrangements and include those costs in your overall budget plan.
Booking Timing: the Importance of Planning Ahead
How far in advance you book your party bus rental in Washington can significantly impact the final price. Booking early-ideally several months before your event-not only secures the exact vehicle you want but also locks in lower rates before demand increases. This is especially crucial if your event falls during peak season (spring/summer weddings and proms) or on a holiday weekend, when prices rise rapidly as availability decreases.
Last-minute bookings, defined as reservations made within a week or two of the event, often result in higher prices and limited vehicle options. Companies may need to make special arrangements to accommodate your request, passing those additional costs onto you. To secure the best deal and avoid stress, plan your itinerary early and book your party bus as soon as your dates are confirmed.
Cost-saving Tips: Getting the Best Deal
To save money on your next party bus rental, consider a few strategic tips. First, try to book your trip during the off-season or on a weekday, as rates are generally lower due to decreased demand. Planning your event well in advance also helps you secure better pricing and ensures availability, especially during peak times like holidays or major events. Another effective way to reduce costs is to select a smaller or less luxurious bus that still meets your group’s needs. For example, opting for a minibus instead of a full-size party bus can significantly lower your expenses while still providing comfortable transportation. Finally, make sure to split the total cost among all passengers to make the trip affordable for everyone.
Get Instant Pricing and Availability Today
Ready to book your next event? Call Washington Party Bus Company today at 771-251-4830 or use our online quote tool to get an instant quote on a party bus rental in Washington. We offer 30-second quotes, 24/7 service, and a wide selection of vehicles to choose from. Let us help you find the perfect transportation solution for your next event!
Sample Trip Pricing Examples
Below are some real examples of party bus rental quotes in Washington to give you a better idea of what to expect. Prices are subject to change based on availability and season.
Bachelor Party Bus Rental in Seattle
A group of 18 friends needed transportation for a bachelor party in downtown Seattle. They requested a 20-passenger party bus to pick them up in Bellevue at 7:00 PM, take them to dinner at The Pink Door in Pike Place Market, and then to several bars in Capitol Hill and Belltown before returning to Bellevue at 2:00 AM. The total trip duration was 7 hours. The quote included the bus, driver, fuel, and gratuity, but the group was responsible for paying for parking near Pike Place Market and Capitol Hill.
Total cost: $2,100 ($116 per person, including a $50 parking fee in Capitol Hill).
Winery Tour Shuttle to Woodinville
A corporate team of 24 employees planned a weekday afternoon outing from downtown Seattle to Woodinville Wine Country. They booked a 25-passenger minibus to depart the city at 1:00 PM, visit two wineries in Woodinville (Chateau Ste. Michelle and DeLille Cellars), and return to the office by 6:00 PM. The total duration was 5 hours.
The quote included the minibus and driver. The team was responsible for covering tolls on the SR 520 bridge and a bus parking fee at Chateau Ste. Michelle. By scheduling the trip on a Tuesday, they secured a lower hourly rate compared to a weekend rental.
Total cost: $1,250 ($52 per person, including $75 in tolls and $50 for parking).
Wedding Shuttle in Spokane
A couple getting married in Spokane Valley needed a shuttle to transport their 40 guests from a downtown Spokane hotel to their wedding venue in Green Bluff and back. The ceremony started at 4:00 PM, and the reception ended at 10:00 PM. They booked a 45-passenger charter bus for a total of 6 hours. The package included the bus, driver, and fuel. The venue provided free parking for the bus, and guests were responsible for their own transportation after the reception.
Total cost: $1,800 ($45 per guest, with no additional fees).
High School Prom Transportation in Bellevue
A local high school PTA in Bellevue organized transportation for 30 students attending prom at the Bellevue Hyatt Regency. They booked a 35-passenger party bus to pick up students at the school at 6:00 PM, take them to dinner at a nearby restaurant, and then to prom, with a return drop-off at midnight. The rental was for a total of 6 hours at a special weekday rate negotiated for school events. Parents were responsible for splitting the total cost evenly among all students.
Total cost: $1,500 ($50 per student, including a discounted rate for school approval).
Sporting Event Fan Bus to Mariners Game
A group of 25 baseball fans from Tacoma wanted to attend a Seattle Mariners game at T-Mobile Park. They booked a 28-passenger minibus to take them from a central Tacoma park-and-ride to the stadium and back after the game. The rental covered 5 hours, including travel time and waiting during the game. The quote included the bus, driver, and fuel, but the group had to pay for a designated bus parking pass near the stadium.
Total cost: $1,100 ($44 per person, including a $100 parking pass).
Bachelorette Party Limo Bus in Spokane
A bachelorette party of 12 women in Spokane booked a 15-passenger sprinter limo for a night of bar-hopping and dancing. The rental lasted 4 hours on a Saturday night, with stops planned in downtown Spokane and the Gonzaga University district. The sprinter limo included leather wraparound seating, color-changing LED lights, and a sound system with Bluetooth connectivity. The package included the vehicle and driver, but the group was responsible for a small parking fee at a downtown lot.
Total cost: $900 ($75 per person, including a $25 parking fee).
Corporate Event Shuttle in Downtown Seattle
A technology company in downtown Seattle needed a shuttle service for 50 employees attending a corporate dinner in South Lake Union. They booked a 56-passenger coach bus to run a continuous loop between their office building and the restaurant over a 3-hour period on a Thursday evening. The bus included comfortable seating, air conditioning, and onboard Wi-Fi for employees to stay connected during the short commute.
Total cost: $950 (approximately $19 per employee, with no additional fees).
